NEXUS FINANCIALS Purchase Orders automates the process of issuing purchase orders and receiving ordered items. The Purchase Orders module is fully integrated to Job Costing, Stock Control, Accounts Payable and General Ledger. Some of the key features provided by Purchase Orders include:
- Orders can be received with either a delivery docket or an invoice or both, so stock that arrives without an invoice can still be received and sold. Only relevant cost details need to be entered when the invoice finally arrives.
- Suppliers and stock items can be automatically created at order entry time if they are not current.
- Purchase Orders caters for entry of non-stock and stock items (including assemblies) and comments.
- Unlimited purchase order history with comprehensive analysis of purchases by supplier or stock item is available if required.
- Orders can be received any number of times, either in part or in full.
- Pre-payments can be entered against an order and automatically apply to the supplier's invoice when they transfer to Accounts Payable.
- Unlimited alternate supplier tracking.
- Order lines can be either over or under received. Lines can be added to orders at stock receipt or invoice receipt time.
- Existing purchase orders may be modified.
- Full drill back facility available; all the General Ledger transactions originating in the Purchase Orders module can be enquired upon.
- Previous prices for a supplier/stock code combination can be viewed during purchase order entry.
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- Discounting can be on a line-by-line basis.
- There is a tendering sub-system that allows tenders to be sent out to any number of suppliers. The responses from tenders can then be entered into the system. Purchase Orders can be automatically created for the most favourable tendered prices and lead-time.
- Purchase Orders can be dissected across branches, departments or cost centres in the General Ledger.
- A landed cost facility exists in Purchase Orders to spread additional cost over the purchased items for stock valuation purposes without affecting the supplier's invoice.
- Ability to create purchase order at stock receipt time.
- The stock average and fixed cost can be adjusted at stock receipt time, even without receiving the invoice. Adjustments can be made separately if required.
- Purchase Orders can be linked to sales orders, factory orders and jobs.
- Outstanding purchase order commitments can be reported on.
- Invoice and goods in-transit fully catered for.
- Multiple purchase orders can be received together in one receipt.
- Four different types of stock batch tracking if the Batch Tracking feature is installed, permanent batches, including two-dimensional batches, may be ordered.
- Delivery date, ship and container information can be maintained on a per order line-by-line basis.
- Fully supports the Batch Tracking / Multi-Location feature if it is installed.
- Supplier Returns and Credits.
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