NEXUS FINANCIALS Accounts Receivable module provides detailed customer and sales data valuable to managers needing to fine tune product and service offerings. Accounts Receivable is the critical meeting point between the financial system and the customer. This module provides a comprehensive range of features, including those listed below.
- Customers can be created at invoice time.
- Customers can belong to one branch and have their sales recorded in another. This is a particularly useful feature for cost centre structures.
- Invoices can be dissected across branches, departments, or cost centres in the General Ledger. The system provides analysis reports on all selections.
- Unlimited customer history.
- Invoices can be reprinted if needed.
- Unlimited free-form comments can be kept on all customers to record details of conversations about payments, etc.
- A central billing system allows invoices to be sent to any number of branches while account statements are sent to the head office.
- Can run "stand alone" or may be integrated with Stock and General Ledger. With the interface to General Ledger, the user can select to transfer in transaction detail or summary.
- An unlimited number of companies, branches, or departments can be set up. The number of customers, and Accounts Receivable transactions are restricted only by the disk space available.
- Cost centre structures are entirely catered for.
- Open item or balance forward accounts available.
- Customers can have unlimited 'tags' (or attributes) associated with them. Tags can be used for sales analysis, mailing labels, or any application specific data fields.
- Customers can have different statement messages including messages based on age of debt.
- Cash receipts for balance forward customers can be automatically taken off the oldest ageing periods or manually allocated.
- The system easily handles overpayments made by either open item or balance forward customer types.
- Foreign currency customers fully catered for.
- Foreign customer invoices can be entered at fixed or variable exchange rates. Exchange rate variations for receipts are automatically calculated.
- Unrealized profit & loss can be revalued for foreign exchange customers.
- Variable ageing periods.
- Customer credit limit can be checked by terms, amounts, or both.
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- Automatic generation of sales analysis codes from General Ledger sales accounts.
- There is a powerful credit control facility that allows details of all invoices and credit notes to be displayed and reprinted.
- Customers can be placed on hold.
- The system prints bank deposit slips.
- Fully applied transactions can be unapplied, even from past history.
- Future period transactions are allowed.
- Standing/recurring invoices are provided for.
- Cash receipts are available at invoice time.
- Statements can be printed in either date or transaction number order.
- The ability to apply credit transactions against invoice at cash receipt time.
- Financial summary enquiry screen and report gives a snapshot of the business.
- Extensive sales analysis for the past 26 months.
- Full customer payment history enquiry and report available.
- Credit card acceptance, EFTPOS, Gift Vouchers and Finance transactions.
- Customer payment profile.
- Full drill back facility available.
- All the General Ledger transactions originating in the Accounts Receivable module can be enquired upon.
- Customers may be disallowed from making back orders.
- Statements can be optionally omitted from printing for customers who do not require statements, who do not have an outstanding balance or who only have a current balance.
- Powerful Cash receipting that allows automatic allocation of receipts; spreads settlement discounts and takes up credit transactions at the same time.
- Consignment note generation and packing labels.
- Master file update can be deferred until the end of day to improve performance in high volume transaction environments.
- Cross-tabulated sales analysis report for user-selected variables.
- Budgets may be entered against customers, salespeople and dissections.
- Choice of standard or professional (service-style) invoicing.
- Deferred aging of invoices and credit notes is allowed.
- Salesperson commission is maintained on the salesperson master file and can be changed at invoice time.
- Integrates with Accounts Payable to provide cashbook facilities, including complete bank statement maintenance.
- Customers can be categorized for special pricing.
- Statements for central customers can print the details in invoicing customer sequence.
- Salesperson Commission Report.
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